Is It Possible to Stay Safe Online?

Internet may be a great place to express yourself and make new friends. However, it can also be as dangerous as you can imagine. So, how can you stay safe online? Here are some of the tips that you can follow:

  • Don’t phone anyone who give you his or her phone number. This is because the caller ID of the person allows him to trace the call.
  • Don’t disclose any personal truths about yourself.
  • Think twice when posting photos on the Internet. Judge what can be posted and what cannot be posted. Besides, don’t send out any photos of yourself (or anyone close to you, such as your boyfriend or girlfriend) to unknown strangers.
  • If for any reason that you sense that the person you are chatting with is behaving strangely, being inconsistent, asking too many personal questions, or lies too often, trust your instincts and make a polite excuse to leave the conversation.
  • Tell your parents or a trusted adult immediately if you are worried or scared about someone who you have met online or about a conversation that you had on your computer earlier on.

Sending and Receiving E-mail

This is another part to stay safe in the cyber world. When you open an e-mail account, you will be given or choose a password that allows you and only you to access your mail. Therefore, be sure that you did not choose a password that is ridiculously obvious such as your middle name or the name of your favourite band. Don’t even give your password to any one you know or don’t know! By doing these, anybody can easily hack into your account and read your mail, even from another computer.

Electronic mail may make you feel like it’s private, a secure form of communication. You type in your password to access it, you send messages to certain people, and you delete those messages after you have read them. However, in actual fact, an e-mail is not as private as you thought it would be. Therefore, to maintain your privacy, pick an e-mail address and username that do not reveal your real name or any personal information about you.

Besides, make sure that you always completely sign out after accessing your mailbox. If you exit without doing so, the next person on the computer can read your correspondence as well, even though he or she doesn’t know your password!

Therefore, know the dangers of internet and stay safe always!

Staying Safe: Online File Backup For Records Retention and Risk Mitigation

So you’re thinking to yourself that the subject of records retention is about as sexy as Birkenstocks with socks – something best left up to the chronically persnickety, right? But with record retention periods and parameters increasingly being governed by strict regulations, it’s a necessary evil that if left unattended, can result in serious fines and penalties for businesses and organizations that are found to be non-compliant.

Morgan Stanley is a good case in point: The company paid a record-breaking $15 million fine to the SEC for failing to properly retain and produce e-mails related to several investigations.

Using a document management system in combination with online backup can help businesses automate their records maintenance cost-effectively and with ease. This is extremely important since retention periods vary greatly depending on the industry and the information contained in the documents. For example, under SEC rules, retention periods range from two, three, four or even seven years for some records while The U.S. Department of Labor’s Occupational Safety & Health Administration (OSHA) requires some health-related documents be retained for either 30 years or the duration of a person’s employment plus 30 years!

Is your business prepared to meet these types of retention requirements?

Protect your Organization with Online Document Backup

With an online document management system that includes automated records retention management functionality, there is no real excuse for a business or organization not to be in compliance. Online document management and records management systems are easy to implement and extremely affordable even for the smallest of enterprises. And with hindsight being 20/20, many experts will tell you that it’s tremendously more affordable to implement a document management solution with online backup than it is to face a steep government fine or the expense and the hassle of going through lengthy litigation procedures.

Advantages of Online Backup:

  • Sets retention controls and alerts to mitigates the risk from audits or litigation
  • Maintains compliance with all applicable government regulations
  • Automates your records management procedures to ensure all policies are followed.
  • Ensures that documents and records are purged in a timely manner.

Document management software is an ideal way to meet strict compliance standards and record-keeping rules and seamlessly provides several layers of security, which include:

  • Password-protected access to files and documents (access control and authentication)
  • Audit trailstracking every time a document is opened or updated (provides for information integrity)
  • Document encryption (authenticity and non-repudiation).

Stay Safe Online With These Tips

The Internet can be a great tool to use in just about any situation, but it is not without danger. If you do not take the proper measures, it is very easy to end up with viruses, trojan horses, and other nasty programs on your computer that can cripple your ability to use it and even steal personal information. You can prevent this from happening by following some simple steps.

The first step is simple. Do not converse with people over e-mail or social networking sites that you do not personally know. Never give these people any sort of personal information either. Avoid falling for e-mails which seem too good to be true; those that promise large sums of money in return for sending a package overseas. These are potential scams, and your identity can be compromised.

Staying on the topic of e-mail, never open any attachment if you are unsure why you received it. This is how most viruses are spread. Even if a friend sent you the e-mail, if you were not expecting an attachment, be very careful as their computer could be under attack by a virus. The virus could be using their computer as a bot, sending the virus to other people on their e-mail contact list without your friend’s knowledge.

Anti-Virus Software

There are also some steps you can take that makes general internet browsing safer as well. Make sure you have a current and highly rated anti-virus software suite installed on your computer. Make sure it is set to update itself daily as well. It is also a good idea to scan your computer for viruses every couple of weeks, even if you think your computer is working normally. The best viruses run behind the scenes are can be very hard to detect without doing a scan.

While anti-virus software will be able to detect the majority of malicious programs, it will not be foolproof, and you should still be careful when it comes to which websites you visit. It is advisable to select secure passwords that are not easily guessed. Select secure, but different passwords for each profile and account, especially financial accounts. This can prevent a hacker from compromising all your accounts using a single password. Also, never share your password with another person for any reason. If you have difficulties remembering different passwords, there are free software programs available that can help you.

Think Before you Click

It is key to be mindful of what you download as well. Clicking pop up ads and links can often lead to bogus websites which download spyware and other tracking software on your computer. Many of these programs are very good at hiding themselves so you might not even know you are being spied on. Avoid downloading “free” pirated software and movies, which can be embedded with harmful viruses and keyloggers that can capture your personal data and send it to another computer.

Now that you are armed with this information, you are well on your way to enjoying a safe online experience.